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THE LESS FORMATTING, THE BETTER. Removing formatting is time-consuming and necessary—our compositors will have to remove author formatting before typesetting. If formatting must be used, be consistent and make use of Word’s styles for italics, bold, and bulleted lists, for example.
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Do not break words at the ends of lines; the only hyphens that should exist will be in compound words.
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Do not place running heads, use the space bar for indents, or enhance spacing after periods, colons, and the ends of sentences.
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The author should be aware that the art that appears in the Word document will not exactly match the final product. Have no fear, the content will be identical, but ICC Macmillan will change the fonts and stroke weights to make all of the art in a project consistent.
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It is recommended that the author not include photos in the MS Word document. These generally tend to be of lower resolution and are difficult to use. If this option is not available, send the original photograph/image so that it can be scanned by ICC Macmillan’s art department. If the author wishes to see the photo in place in the page, we ask that a separate hi-res image is provided as well.
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Double-space the entire manuscript, but do not put any extra spaces between paragraphs, notes, or extracts.
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Do not center or justify text.
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Avoid writing short paragraphs, especially after headings. During formatting these types of paragraphs tend to create “widows” (short lines at the top or bottom of a page). As a rule, paragraphs of three lines or less are a potential problem.
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Avoid “in-position” tables and figures. Instead, allow them to “float” by giving them a reference number. Unnumbered elements cause difficulty during typesetting, which makes them more expensive to produce.
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In tables, use the TAB key, not the space bar, between entries.
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When incorporating mathematics into the manuscript, note that line breaks within in-line equations (math in text) interfere with readability. Display math (math set apart on one line by itself) will solve this problem.
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Avoid the use of ALL CAPS.
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Last, the less formatting, the better!
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